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Class Schedule - Montana - Shelby, MT

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The Cost Estimating training is a 3.5-hour class that begins with the initial introduction to Estimating Basics for Tribal transportation projects. Class discussion will include how an “estimate” differs from a “bid”.  The transportation project delivery process will define the different types of “estimating”, types of project delivery, and the compilation of how to achieve the best “bang-for-your-buck”.  An electronic calculation spreadsheet will be shared along with practical application on how to calculate cost-per-unit or lump sum transportation project materials.  A hands-on exercise will determine how to best estimate the cost of constructing one mile of roadway. 

 

Learning Outcomes:  

After completing Cost Estimating, participants should be able to: 1. Describe “Best Practices” for a successful Tribal transportation project delivery process.  2.  Use “planning level” estimates beginning with ball-park figures.  3.  Relate the importance of including construction and preliminary engineering costs.  4.  Explain the importance for accurate project documentation. 

 

Agenda: 

Module 1:  Course Introduction 

Module 2:  Estimating Basics 

Module 3:  Project Delivery Process 

Module 4:  Planning Level Estimate 

Module 5:  Next Step 

Module 6:  Course Wrap-Up 

 

Who Should Take This Course: 

This class provides entry level cost estimating training that is intended for individuals becoming involved in the planning, management and operations of Tribal Transportation projects.  

Financial Planning for Tribal Transportation training is a 3.5-hour class that provides a basic introduction to Financial Planning and Identifying “Needs and Priorities”. Students will begin by identifying community priorities and then identify possible funding streams from the “Funding Projects and Types” handout.  Each “available funding source” will be discussed in detail.   

Students will be provided practical steps on beginning a Tribal Transportation Plan.  Direction will also be provided on what to do after the Tribal Transportation Plan has been developed. 

 

Learning Outcomes:  

After completing Financial Planning for Tribal Transportation, participants should be able to: 1. Identify and prioritize Tribal transportation needs.  2.  Describe various funding streams for identified transportation projects.  3.  Be able to begin the development of a Financial Tribal Transportation Plan with a worksheet in hand. 

 

Agenda: 

Module 1:  Course Introduction 

Module 2:  Financial Planning Steps 

Module 3:  Starting Financial Planning 

Module 4:  Putting the Steps Together 

Module 5:  Course Wrap-Up 

 

 Who Should Take This Class: 

This class is intended for Tribal Transportation planners, Council members, Finance officers, Project managers and anyone involved with planning and administering Tribal Transportation projects.  This training will also provide valuable insight to an individual from the community that wishes to better understand the financial planning for Tribal transportation projects. 

Introduction to Planning is a 3.5-hour class that introduces the basic components of the tribal transportation planning process beginning with a group discussion to define the difference between a vision and a goal.  A vital part of this training will be to assist in understanding the role of transportation planning as it pertains to transportation planning processes of the Bureau of Indian Affairs and the Tribal Transportation Program.  There will also be a special time devoted to breaking into small groups to discuss the barriers of Tribal Transportation Planning.  The groups will then bring back possible solutions to the entire group for a class discussion. While not required, students are encouraged to bring a copy of their Tribal Transportation Improvement Plan (TTIP) or at least be familiar with it.  

 

Learning Outcomes:  

After completing Introduction to Planning, participants should be able to: 1. Understand the difference between a vision and a goal.  2. Describe step-by-step basics of the Tribal Transportation Planning process 3. Share innovative ideas to overcoming barriers of Tribal Transportation Planning  

 

Agenda: 

Module 1:  Course Introduction 

Module 2:  Vision 

Module 3:  Vision vs. Goals 

Module 4:  Basics of Transportation Planning 

Module 5:  Barriers & Solutions to Tribal Transportation Planning 

Module 6:  Course Wrap-Up 

 

Who Should Take This Class: 

This class is intended for Tribal Leaders, Planners, Financial Officers, Project Managers and anyone involved with planning and administering Tribal Transportation projects.  This training is also geared to provide insight to Tribal Planning for any public infrastructure personnel.   

Procurement 101 is a 3.5-hour class that begins with a Case-study of the largest political corruption case in FBI history.  Procurement standards are illustrated on the “CLAW” of the bear.  Hands-on student activities will provide a humorous view of 2 CFR Cost Principles for State, Local, and Indian Tribal Governments.    

   

Procurement standards and requirements of the Davis-Bacon Act, the Equal Employment Opportunity Commission and the Occupational Safety and Health Administration will be detailed. The Instructor will guide the students through an actual “on-line” demonstration of the steps necessary to obtain a DUNS# and a SAMs profile.   

 

Learning Outcomes:  

After completing Procurement 101, participants should be able to: 1. Understand the consequences of not following State, Local and Tribal governments procurement standards.  2. Be familiar with the 5 procurement levels and standards as illustrated in the “CLAW”.  3. Recognize the importance of awareness to guidelines as set forth in the 2 CFR Cost Principles  and Super circular handout. 4. Identify the steps necessary to obtain a DUNS# and create a SAMSs profile.  

 

The course content includes: 

Module 1:  Course Introduction 

Module 2:  The “Birds” and the FBI 

Module 3:  The Bear “CLAW” of procurement standards 

Module 4:  The “Bees” of procurement requirements 

Module 5:  Course Wrap-Up 

 

Who Should Take This Class: 

This class is intended for Tribal Leaders, Financial Officers, Project Managers and anyone involved with administration and procurement for Tribal Transportation projects that want to learn more about the importance of procurement requirements for federal funding

Purchasing and Procurement Planning is a 3.5-hour class that identifies Tribal purchasing and procurement needs and outcomes.  Students will discover the importance of communicating within the agency, critical thinking, and researching the procurement options. Group discussions will serve as a starting point in determining whether the participant is involved in “procurement” or “purchasing”.  This training will detail the provisions of identifying the scope of work; timeline; and requirements necessary to select vendors as part of the Tribal planning process.  The Instructor will guide the students through an actual “on-line” Solicitation and the requirements necessary to evaluate and select a vendor.  Group discussion will include the types of Technical Evaluations for vendors.  Contract negotiation, execution and management will round out the Tribal Procurement Planning process training. 

 

Learning Outcomes:  

After completing Purchasing and Procurement Planning, participants should be able to: 1. Understand Tribal purchasing and procurement needs and outcomes.  2. Appreciate the importance of communicating need within the agency.  3. Recognize the requirements within the SOW, the timeline and the vendors as part of the planning process.  4.  Realize the steps needed to evaluate and select a vendor.  

 

Agenda: 

Module 1:  Course Introduction 

Module 2:  The Planning Process 

Module 3:  Solicitation and Selection 

Module 4:  Post Procurement 

Module 5:  Course Wrap-Up 

 

Who Should Take This Class: 

This class is intended for Tribal Leaders, Planners, Financial Officers, Project Managers and anyone involved with planning and administering Tribal Transportation projects.  This training is also geared to provide insight to Purchasing and financial Planning for any public infrastructure personnel. 

Procurement Process is a 3.5-hour class that continues and builds on concepts from Procurement 101 to develop a complete understanding of the definition of Procurement and the process involved.   Simplified steps of the procurement process will be demonstrated through the act of ordering a pizza.  Types of procurement will be reviewed, and the roles defined in a Procurement Office/Division.   

The 7 R’s of Procurement will provide direction in making purchases in a manner that provides and promotes full and open competition.  Procurement methods will include a detailed discussion of “simplified acquisition”, “formal procurement”, and “competitive procurement”.    

 

Learning Outcomes:  

After completing Procurement Process, participants should be able to: 1. Understand applicable laws for procurement.  2. Explain the roles of individuals within the Procurement Office/Division.  3. Recognize the different types of procurement methods, assess the need for a Procurement plan and understand various procurement policies. 

 

Agenda: 

Module 1:  Course Introduction 

Module 2:  Procurement Procedures 

Module 3:  Procurement Methods 

Module 4:  Procurement Plan 

Module 5:  Procurement Policies 

Module 6:  Course Wrap-Up 

 

Who Should Take This Class: 

This class is intended for Tribal Leaders, Planners, Financial Officers, Project Managers and anyone involved with the procurement process.  This training also provides insight to any individual that works with the procurement process and federal funding requirements. 

The Public Involvement is a 3.5-hour class that provides a basic overview to the legal requirements of public involvement in the tribal transportation process. Students will begin with details of public involvement methods and techniques.  Discovering the necessity of public involvement will entail a fun hands-on activity that highlights the importance of communication.  Overcoming challenges of engaging low-income communities and possibly community members with physical limitations will be open for classroom discussion.  

Strategies to continue the public involvement process will be offered through discussion of recent case-studies.  

 

Learning Outcomes:  

After successfully completing Public Involvement, participants should be able to: 1. Explain the law that gives the public the opportunity to comment and provide input to Tribal transportation projects. 2. Communicate Public Involvement phases from the planning phase and throughout the life of the project.  3.  Appreciate the level of public involvement and how we commensurate with the scope and intensity of the project. 

 

Agenda: 

Module 1:  Course Introduction​ 

Module 2:  Guiding Principles​ 

Module 3:  Strategies​ 

Module 4:  Continuing Public Involvement​ 

Module 5:  Course Wrap-Up 

 

Who Should Take This Class: 

This class is intended for Tribal Leaders, Financial Officers, Project Managers, Tribal Contractors/Consultants and anyone involved with Tribal Transportation projects that want to learn more about the importance of public involvement requirements for federal funding.   

 

The Single Audit 3.5-hour class provides direction on how to best prepare for an audit and when single audits are required for tribal transportation projects.  Handouts from an actual federal project will provide guidance for how to set up files to best accommodate the eventuality of an audit and standards for determining if costs are allowable for federal funding.  An additional review of 2 CFR Part 200 and the “Circulars” superseded by the Uniform Guidance will be a classroom discussion.   

Examples of single audit findings will provide guidance for audit best practices.  Responsibilities for management of federal funding will be discussed in detail. 

 

Learning Outcomes:  

After successfully completing Single Audit, participants should be able to: 1. Understand how to prepare for a successful tribal transportation project Single Audit.  2.  Use the “SMART” Corrective Action Plan guideline to successfully resolve any single audit findings.  3.  Know where to find resources to assist with successful single audit requirements.  

 

Agenda: 

Module 1:  Course Introduction​ 

Module 2:  The Single Audit Act​ 

Module 3:  Audit Requirements​ 

Module 4:  Auditee Responsibilities​ 

Module 5:  Federal Agency Responsibilities​ 

Module 6:  Audit Reporting​ 

Module 7:  Audit Best Practices​ 

Module 8:  Course Wrap-Up 

 

Who Should Take This Class: 

This class is intended for Tribal Leaders, Financial Officers, Project Managers and anyone involved with administration of Tribal Transportation projects that want to learn more about the importance of audit requirements for federal funding. 

Developing Your Tribal Transportation Improvement Plan (DTTIP) - Self-Paced is a two hour asynchronous online training session. It is comprised of four 15 minute video lectures and four quizzes.

Developing your Tribal Transportation Improvement Plan (TTIP) can be challenging. Students will receive guidance on basic elements of developing strategies for transportation projects that are eligible for funding within the next 3-5 years. Coordinating with federal agencies to leverage funding will be discussed. The process of identifying the gap between the tribe’s vision/goals and what currently exists will be reviewed. Students will become familiar with ways to use the FHWA TTIP template and reshape to create their own TTIP.

Learning Outcomes:

After successful completion of Developing Your Tribal Transportation Improvement Plan, students should be able to:
1. Explain the importance of coordinating with federal agencies to leverage funding.
2. Describe the process of identifying the gap between the tribe’s vision/goals and what currently exists.
3. Describe the ways to use the FHWA TTIP Template.

Agenda:

• Your Transportation Improvement Plan
• What is in My TTIP?
• How Do I Use the TTIP Template?
• The Next Steps of TTIP

Who Should Take This Class:

This class is intended for tribal leaders; tribal planners and anyone involved with tribal transportation projects who want to learn more about the transportation improvement plan process.

A link to class materials will be sent to you by email upon completion of class registration. Questions: Call the TTAP Center at 833-484-9944 or email info.ttap@virginia.edu

Low Cost Safety Improvements (LCSI) - Self-Paced is a two hour asynchronous online training session comprised of four 15 minute video lectures and four quizzes.

LCSI is designed to provide tribal agencies with practical and effective ways to implement low cost safety solutions to reduce collisions, injuries, and fatalities. Students will learn how to ‘read the road’ and identify roadway safety issues. A review of practical and low-cost countermeasures to improve safety, both on existing roads and during road construction, will be provided.

Learning Outcomes:

After completing LCSI, participants should be able to:
1. Explain the need for making roads safer.
2. Separate safety myths from reality.
3. Demonstrate how to “read the road,” and identify roadway safety issues.
4. Describe practical and low-cost countermeasures to improve safety, both on existing roads and during roadway construction projects.
5. List existing resources to address potential safety issues and concerns as they arise.

Agenda:

• Introduction to Low Cost Safety
• The Need for Road Safety with a Focus on Tribal Crash Data
• Road Safety- Myth vs. Reality
• Reading the Road- How You Can Help Improve Safety in Your Community
• Making Roads Safer – Low Cost Countermeasures and Case Studies

Who should take this course:

This class has been developed to provide safety training to managers and workers alike. Tribal engineers, road supervisors, council members, crew leaders, equipment operators, and laborers will learn how to reduce the potential dangers for the public on the road. Students will gain knowledge of how to incorporate a safety focus into daily activities, and how important their work is to reducing injuries and fatalities.

A link to class materials will be sent to you by email upon completion of class registration. Questions: Call the TTAP Center at 833-484-9944 or email info.ttap@virginia.edu

This two hour asynchronous online Pipe Installation and Maintenance (PIM) class is comprised of four 15 minute video lectures and four quizzes.

As budgets for drainage structure replacements are decreased, the importance of proper culvert installation and maintenance increases. Any organization capable of properly installing and maintaining storm drainage pipe provides a valuable service to the citizens they support. The proper installation and maintenance practices of storm drainage pipe will be reviewed. Students will review current industry standards for both flexible and rigid pipe options and learn effective practices that prevent damaging culverts during installation.

Learning Outcomes:

After completing Pipe Installation and Maintenance, students should be able to:
1. Identify flexible and rigid storm drainage pipe options;
2. Define the importance/benefits of proper pipe installation and maintenance practices;
3. Properly install and maintain both flexible and rigid pipe;
4. Describe common culvert installation and maintenance practices;
5. Define basic trench and embankment terminology;
6. Illustrate proper and safe excavation techniques;
7. Explain the importance of proper bedding;
8. Describe proper maintenance techniques.

Agenda:

• Pipe and Culvert Basics
• Trench Fundamentals
• Installation Procedures
• Culvert Maintenance

Who will benefit from the training?

Members of a roadway/bridge crew, culvert installers, inspectors, engineers, and maintenance teams responsible for installation and/or maintenance of culverts or piping systems should attend this training.

A link to class materials will be sent to you by email upon completion of class registration. Questions: Call the TTAP Center at 833-484-9944 or email info.ttap@virginia.edu

Procurement 101 (P101) - Self-Paced is a two hour asynchronous online training session that is comprised of four 15 minute video lectures and four quizzes.

Procurement standards and requirements of the Davis-Bacon Act, the Equal Employment Opportunity Commission and the Occupational Safety and Health Administration will be detailed as well as a demonstration of the steps necessary to obtain a DUNS# and a SAMs profile. Students will become familiar with the five procurement levels and standards as illustrated in the “CLAW”. Students will also gain understanding of the guidelines set forth in the 2 C.F.R. Cost Principles and Super Circular handout.

Learning Outcomes:

After completing Procurement 101, participants should be able to:
1. Understand the consequences of not following state, local and tribal governments procurement standards.
2. Be familiar with the 5 procurement levels and standards as illustrated in the “CLAW”.
3. Recognize the importance of awareness to guidelines as set forth in the 2 CFR Cost Principles and Super circular handout.
4. Identify the steps necessary to obtain a DUNS# and create a SAMSs profile.

Agenda:

• The “Birds” and the FBI
• The Bear “CLAW” of procurement standards
• The “Bees” of procurement requirements

Who Should Take This Class:

This class is intended for tribal leaders, financial officers, project managers and anyone involved with administration and procurement for tribal transportation projects who want to learn more about the importance of procurement requirements for federal funding.

 A link to class materials will be sent to you by email upon completion of class registration. Questions: Call the TTAP Center at 833-484-9944 or email info.ttap@virginia.edu