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Class Schedule - South Dakota - Pierre, SD

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A construction contract administrator is responsible for managing the terms of the building contract between parties. Contract administration requires knowledge and skills to maintain the integrity of a contract and apply routine provisions that are necessary. In this 3.5-hour class students will gain knowledge of contract administration including the ability to set up appropriate office procedures and to how keep accurate records for the term of the building contract.  Learners will also become familiar with elements of contract administration including the importance of the pre-bid conferences, post award activities and general contract requirements. 

 

Learning Outcomes: 

After successful completion of Construction Contract Administration, students should be able to; 1. Construct and specify the need for a contract; 2. Identify contract risks and how to eliminate them; 3. Define contract administration and what it entails; 4. Relate the use of critical documentation and record keeping; 5. Summarize the importance of pre-bid and post award activities; 6. Identify general contract requirements; and 7. Explain bond requirements and contract revisions  

 

Agenda:   

Module 1- Introduction 

Module 2- Identify Project Risks 

Module 3- Contract Administration 

Module 4- Identify Bonding Requirements 

Module 5- Pre-Award Phase 

Module 6- Showing the Project 

Module 7- Post Award/Pre-con 

 

Who Should Take This Class: 

This class is intended for project managers, area engineers, construction administrators, or anyone wanting to learn more about construction contract management.

As projects become more sophisticated and tribal transportation personnel more burdened, the use of consultants to begin and complete projects is become more in demand. Consultants perform a great majority of work for tribal transportation groups and agencies. This work ranges from basic project development, PS&E, and in some cases complete design/build. Managing consultant contracts is an extremely important responsibility for tribes. Ensuring consultants meet the deliverables of the contract can be a daunting task.  In this 3.5-hour class students will gain knowledge in working with consultants in managing consultant contracts for tribal transportation projects, and in ensuring a reliable process resulting in a quality product.  

 

Learning Outcomes  

After successful completion of Contract Management for AE Consultant Contracts, students should be able to; 1. Define good contract management; 2. Prepare for a good consultant and agency relationship; 3. Identify ways staff and consultants can work together; 4. Create successful work schedules; 5. Describe successful project completion; 6. Explain the importance of payment to consultants; 7. Describe balance of control in the project; and      8. Identify the various steps of dispute resolution. 

 

Agenda 

Module 1- Beginning Work 

Module 2- Working with Staff 

Module 3- Developing Work Schedules 

Module 4- Communicating with the Consultant 

Module 5- Paying Consultants 

Module 6- Controlling Process and Product 

Module 7- Evaluating a Consultant’s Work 

Module 8- Resolution Dispute  

 

Who Should Take This Class: 

This class is intended for project managers, contract managers, those involved with the consultant selection and oversight process, and anyone interested in wanting to learn more about managing consultant contracts.  

The 3.5-hour training class will teach participants how to develop a statement of work (SOW), which is an essential part of both the contract and project management process. A basic SOW should include precise work details, schedules, terms, and expected outcomes. It is imperative it is done correctly to prevent any misunderstanding on the job. During the second half of the class, more advanced concepts will be discussed. Participants will gain information about additional key elements that are required to write an effective SOW for A&E contracts.  Developing a project in phases can help maintain a more organized project and create a positive effect on the overall job completion.  This class combines both classroom instruction with practical exercises to reinforce the training.

 Learning Outcomes:

After successful completion of Developing a Statement of Work for A&E Contracts, participants should be able to:

1. Define a basic Statement of Work (SOW) and its purpose;

2. Arrange the SOW in an organized manner according to specific formats;

3. Use appropriate tips for writing the most effective SOW for your project;

4. Apply additional key elements and requirements to the SOW for A&E contracts;

5. Organize the SOW for A&E contracts;and

6. Select appropriate language and style when writing a SOW.

 The course content includes: 

  • Statement of Work (SOW) and its purpose
  • When to use a SOW
  • Key elements of an SOW
  • Appropriate formats and tips for writing an SOW
  • Advanced elements required for writing an SOW for A&E contracts
  • Group exercise: writing a statement of work

 

Projects involving federal funding or those which could have an impact on the environment are required to meet federal environmental laws and regulations. Individuals appointed by the tribe to ensure environmental requirements are met must know the process for meeting those requirements. Managers responsible for meeting environmental requirements need to possess the knowledge and skills to maintain the integrity of developing the project to meet those requirements throughout the planning and delivery phase. In this 3.5-hour class students will gain knowledge of the environmental requirements needed to begin a project and bring it to construction. Students will also become familiar with sections of the environmental process including those required by the federal Highway Administration and the Environmental Protection Agency.   

 

Learning Outcomes: 

After successful completion of Environmental Requirements for Transportation Projects, students should be able to; 1. Understand the basic elements of the NEPA process in relation to transportation projects; 2. Identify and gain an understanding of the documents needed for approval to begin transportation projects; 3. Define project management in terms of the NEPA process; 4. Relate the use of critical documentation to planning projects; 5. Identify best practices from other DOT’s; and 6. Summarize the environmental process from planning to construction. 

 

Agenda: 

Module 1: Environmental Considerations for Projects 

Module 2: National Environmental Policy Act (NEPA) 

Module 3: NEPA Process 

Module 4: NEPA Considerations 

Module 5: NEPA Project Management 

Module 6: NEPA Documentation 

Module 7: NEPA Scoping 

Module 8: Environmental Impact Statements 

Module 9: Environmental Assessment 

Module 10: Categorical Exclusions 

 

Who Should Take This Class:   

This class is intended for project managers, engineers, and any career that will oversee a project that requires compliance with federal/state/local environmental policy. 

Highway and road construction can be an expensive and time-consuming process. Rarely does a project begin and end without some issue arising that can change the scope or cost of a project. Often, these changes to the project can be costly and turn a relatively inexpensive project into a major financial problem. When changes do take place in a project, it is important tribal groups examine ways and methods to keep the project from going overbudget. Through the use of Force Accounts, tribes can help reduce costs and complete projects more quickly. In this 3.5-hour class students will have a better understanding of how to use Force Accounts on projects, controlling project costs, and how to deal with issues in a financially responsible way.  

 

Learning Outcomes: 

After successful completion of Force Accounts, students should be able to; 1. Understand the importance of controlling project costs; 2. How Force Accounts are utilized in project construction; 3. How to handle changes during the construction phase that will impact the budget; 4. Identify ways of reducing the use of Force Accounts during construction; 5. How to successfully use Tribal Force Account Crews to reduce costs on maintenance and construction projects; and 6. Identify when to use change orders vs. force accounts. 

 

Agenda:   

Module 1- Force Accounts Overview 

Module 2- Force Account Types 

Module 3- Force Accounts by Tribal Crews 

Module 4- Contractor Projects 

Module 5- Force Accounts on Contractor Projects 

Module 6- Managing Contract Modifications 

 

Who Should Take This Class: 

This class is intended for area engineers, maintenance leaders, project inspectors, project record keepers and those wanting to learn more about force accounts.  

Getting your project off the ground can sometimes be challenging when there are so many details involved.  In this 3.5-hour class students will learn the appropriate steps to take when starting a project.  We will review the basics of project management and how planning, organizing, controlling, and measuring a project is key to success.  Students will learn the project life cycle and how each phase of a project leads to the next. Learners will gain an understanding of the role of a project manager and how their leadership has a large impact on team and project success. 

 

Learning Outcomes: 

After successful completion of Getting Your Project Started students should be able to; 1. Construct a project roadmap; 2. Describe key elements of project management; 3. Define the project cycle; 4. Define and initiate a planning process; 5. Identify the role of the project manager; 6. Summarize the communication process and its critical role in project success; and 7. Select a project team and identify their roles. 

 

Agenda: 

Module 1: Introduction 

Module 2: Meetings 

Module 3: Planning Phase 

Module 4: Environmental Phase 

Module 5: Design Phase 

Module 6: Right of Way Phase 

Module 7: Construction Phase 

Module 8: Maintenance and Operation Phase 

 

Who Should Take This Class: 

This class is intended for project managers, construction administrators, or anyone wanting to learn the step by phases of getting a project started. 

Project inspectors play a critical role in ensuring contractors meet all elements and requirements of the construction plans. They are the “eyes and ears” ensuring the procedures and requirements of the plans are followed and are important stewards of resources involved in project construction.  A good project inspector is one who not only understands the desired outcomes and processes involved to successfully complete a project but is able to work with the contractor to help steer them toward solutions to potential problems.  In this 3.5-hour class students will gain knowledge of the construction inspection process and the elements needed to be a good inspector.  

 

Learning Outcomes: 

After successful completion of Introduction to Highway Construction Inspection, students should be able to; 1. Explain the importance and need for good project inspection; 2. Identify the elements of a transportation project; 3. Identify the role of project inspection in the QA/QC process; 4. Define the requirements of the highway inspection process; 5. Identify and be able to implement the official duties of a project inspector; and 6. Utilize the needed documents and tools in the inspection process.  

 

Agenda: 

Module 1: Introduction 

Module 2: Highway Construction Inspection 

Module 3: Official Inspector Duties 

Module 4: Additional Duties 

Module 5: Your Authority as An Inspector 

Module 6: PPE 

Module 7: Documentation 

 

Who Should Take This Class: 

This class is intended for project managers, construction and maintenance inspectors, area engineers, record keepers, and anyone involved or interested in wanting to learn more about the highway construction inspection

The 3.5-hour Storm Water and Erosion Control class will provide students with an understanding about the requirements for erosion and sediment control for construction.  Students will learn about the various types of erosion and how to select and install best management practices to prevent erosion and control sediment on job-sites.  The class will also cover Storm Water Pollution Prevention Plans (SW3P) including the requirements needed to obtain a permit, routine inspection checklists, and proper maintenance necessary to ensure your Best Management Practices (BMPs) are doing the job.   

 

Learning Outcomes: 

After successful completion of Storm Water and Erosion Control students should be able to;      1. Define and identify various types of erosion; 2. Explain requirements needed for permits and Storm Water Pollution Prevention Plans; 3. Describe various types of sediment controls or BMPs; 4. Select appropriate BMPs according to the situation; 5. Perform routine inspections of installed BMP’s on the site; and 6. Apply appropriate corrective measures to maintain BMPs. 

 

Agenda:   

Module 1: Introduction to Erosion and Sediment Control 

Module 2: What is Erosion and Types of erosion 

Module 3: Erosion vs Sediment Control  

Module 4: How to Develop a Storm Water Pollution Prevention Plan (SWPPP or SW3P) 

Module 5: Site Inspections 

Module 6: Group Exercise 

 

Who Should Take This Class:   

This class is intended for area engineers, maintenance leaders, administrators, maintenance supervisors/leaders, those who work on transportation projects that require erosion and sediment measures to be installed and maintained.  This class is also beneficial to transportation professionals who may manage a Storm Water Pollution Prevention Plan. 

Developing Your Tribal Transportation Improvement Plan (DTTIP) - Self-Paced is a two hour asynchronous online training session. It is comprised of four 15 minute video lectures and four quizzes.

Developing your Tribal Transportation Improvement Plan (TTIP) can be challenging. Students will receive guidance on basic elements of developing strategies for transportation projects that are eligible for funding within the next 3-5 years. Coordinating with federal agencies to leverage funding will be discussed. The process of identifying the gap between the tribe’s vision/goals and what currently exists will be reviewed. Students will become familiar with ways to use the FHWA TTIP template and reshape to create their own TTIP.

Learning Outcomes:

After successful completion of Developing Your Tribal Transportation Improvement Plan, students should be able to:
1. Explain the importance of coordinating with federal agencies to leverage funding.
2. Describe the process of identifying the gap between the tribe’s vision/goals and what currently exists.
3. Describe the ways to use the FHWA TTIP Template.

Agenda:

• Your Transportation Improvement Plan
• What is in My TTIP?
• How Do I Use the TTIP Template?
• The Next Steps of TTIP

Who Should Take This Class:

This class is intended for tribal leaders; tribal planners and anyone involved with tribal transportation projects who want to learn more about the transportation improvement plan process.

A link to class materials will be sent to you by email upon completion of class registration. Questions: Call the TTAP Center at 833-484-9944 or email info.ttap@virginia.edu

Low Cost Safety Improvements (LCSI) - Self-Paced is a two hour asynchronous online training session comprised of four 15 minute video lectures and four quizzes.

LCSI is designed to provide tribal agencies with practical and effective ways to implement low cost safety solutions to reduce collisions, injuries, and fatalities. Students will learn how to ‘read the road’ and identify roadway safety issues. A review of practical and low-cost countermeasures to improve safety, both on existing roads and during road construction, will be provided.

Learning Outcomes:

After completing LCSI, participants should be able to:
1. Explain the need for making roads safer.
2. Separate safety myths from reality.
3. Demonstrate how to “read the road,” and identify roadway safety issues.
4. Describe practical and low-cost countermeasures to improve safety, both on existing roads and during roadway construction projects.
5. List existing resources to address potential safety issues and concerns as they arise.

Agenda:

• Introduction to Low Cost Safety
• The Need for Road Safety with a Focus on Tribal Crash Data
• Road Safety- Myth vs. Reality
• Reading the Road- How You Can Help Improve Safety in Your Community
• Making Roads Safer – Low Cost Countermeasures and Case Studies

Who should take this course:

This class has been developed to provide safety training to managers and workers alike. Tribal engineers, road supervisors, council members, crew leaders, equipment operators, and laborers will learn how to reduce the potential dangers for the public on the road. Students will gain knowledge of how to incorporate a safety focus into daily activities, and how important their work is to reducing injuries and fatalities.

A link to class materials will be sent to you by email upon completion of class registration. Questions: Call the TTAP Center at 833-484-9944 or email info.ttap@virginia.edu

This two hour asynchronous online Pipe Installation and Maintenance (PIM) class is comprised of four 15 minute video lectures and four quizzes.

As budgets for drainage structure replacements are decreased, the importance of proper culvert installation and maintenance increases. Any organization capable of properly installing and maintaining storm drainage pipe provides a valuable service to the citizens they support. The proper installation and maintenance practices of storm drainage pipe will be reviewed. Students will review current industry standards for both flexible and rigid pipe options and learn effective practices that prevent damaging culverts during installation.

Learning Outcomes:

After completing Pipe Installation and Maintenance, students should be able to:
1. Identify flexible and rigid storm drainage pipe options;
2. Define the importance/benefits of proper pipe installation and maintenance practices;
3. Properly install and maintain both flexible and rigid pipe;
4. Describe common culvert installation and maintenance practices;
5. Define basic trench and embankment terminology;
6. Illustrate proper and safe excavation techniques;
7. Explain the importance of proper bedding;
8. Describe proper maintenance techniques.

Agenda:

• Pipe and Culvert Basics
• Trench Fundamentals
• Installation Procedures
• Culvert Maintenance

Who will benefit from the training?

Members of a roadway/bridge crew, culvert installers, inspectors, engineers, and maintenance teams responsible for installation and/or maintenance of culverts or piping systems should attend this training.

A link to class materials will be sent to you by email upon completion of class registration. Questions: Call the TTAP Center at 833-484-9944 or email info.ttap@virginia.edu

Procurement 101 (P101) - Self-Paced is a two hour asynchronous online training session that is comprised of four 15 minute video lectures and four quizzes.

Procurement standards and requirements of the Davis-Bacon Act, the Equal Employment Opportunity Commission and the Occupational Safety and Health Administration will be detailed as well as a demonstration of the steps necessary to obtain a DUNS# and a SAMs profile. Students will become familiar with the five procurement levels and standards as illustrated in the “CLAW”. Students will also gain understanding of the guidelines set forth in the 2 C.F.R. Cost Principles and Super Circular handout.

Learning Outcomes:

After completing Procurement 101, participants should be able to:
1. Understand the consequences of not following state, local and tribal governments procurement standards.
2. Be familiar with the 5 procurement levels and standards as illustrated in the “CLAW”.
3. Recognize the importance of awareness to guidelines as set forth in the 2 CFR Cost Principles and Super circular handout.
4. Identify the steps necessary to obtain a DUNS# and create a SAMSs profile.

Agenda:

• The “Birds” and the FBI
• The Bear “CLAW” of procurement standards
• The “Bees” of procurement requirements

Who Should Take This Class:

This class is intended for tribal leaders, financial officers, project managers and anyone involved with administration and procurement for tribal transportation projects who want to learn more about the importance of procurement requirements for federal funding.

 A link to class materials will be sent to you by email upon completion of class registration. Questions: Call the TTAP Center at 833-484-9944 or email info.ttap@virginia.edu